How VatBlitz works, step by step
From the moment an invoice is issued to the moment your VAT period is ready — here is exactly what happens, and where you stay in control.
Six steps, one pipeline
Same flow every month, whatever your invoice volume looks like.
Documents arrive
Every invoice, receipt and settlement document from your connected sources — email inbox, supplier portals, marketplaces, payment providers — lands in VatBlitz automatically, the moment it is available. Nothing needs to be forwarded by hand or uploaded a second time.
VatBlitz reads and structures it
The system extracts the vendor, amounts, VAT rate, invoice number and dates from each document, regardless of format — a PDF invoice, a marketplace settlement CSV, or a photographed receipt from a supplier run.
AI categorises and matches
Using your own historical booking patterns, VatBlitz suggests the category this entry belongs to — the same one you or your bookkeeper used for similar entries before — and matches it against the corresponding payment or transaction.
Exceptions come to you
Anything the system is not confident about — a new supplier, an ambiguous tax situation, a document that does not cleanly match a transaction — is set aside with a specific question in plain language, not a vague review flag.
You review the period
Approved entries are queued for sync; exceptions sit in a short, specific list until you clear them. This is designed to take minutes, not hours, because only genuinely uncertain items ever reach you.
VAT-ready
Once a filing period is processed and approved, VatBlitz shows a clear readiness summary — what is in, what is pending, what needs a second look — so nobody reconstructs the picture from scratch at deadline time.
What the AI is sure about — and what it is not
Two entries from the same week, handled very differently. That difference is the whole product.
A supplier you book every month
The vendor, the amount range and the VAT rate all match eleven previous entries you approved yourself. VatBlitz applies the same category, matches the outgoing payment, and puts it straight in the approved queue.
A supplier you have never booked
No history, an unusual VAT treatment, and no obvious matching payment yet. Instead of guessing, VatBlitz asks one question: which category does this belong to? Your answer becomes the rule from then on.
Hundreds processed. A few need you.
Who files, and who stays in control
VatBlitz is automation software. It is not a Steuerkanzlei, and it does not replace your Steuerberater.
You approve, then it posts
Every categorised entry is a suggestion until you confirm it. Nothing reaches your Lexware Office account without your approval.
Your Steuerberater stays
Filings and tax advice remain with your adviser. We simply hand them a prepared, complete period instead of a shoebox.
Shared review access
Your adviser can review prepared entries directly, without repeating the data entry you already automated.
Full visibility
Every entry shows what was matched, why, and how confident the system was. Nothing is a black box.